Position: Admin Coordinator
Experience: 4 – 8 years
Industry: Facility Management
Local Transfer: Transferable Iqama

JOB RESPONSIBILITIES

Daily
– 2 Times Walk around [Morning & Afternoon] with / without HK Supervisor to ensure Quality of Work and post the findings [including safety issues] in WhatsApp group
– Random Spot Check all Male / Female Toilets & Office space HQ for proper Replenishing of Consumables and emptying Bin
– Random Spot Check all Common areas, Stairways, Basement Parking, Front and Back Entrances, Carparks, Reception HQ.
– Follow up through Email or Call for pending support from Office
– Make sure the service continuity in all locations
– Follow Pest Control Schedule and confirm the work being carried out promptly
– Discuss and accommodate Ad Hoc requests from Client and after completion update in WhatsApp group

Weekly
– Send Weekly Deep Cleaning report
– Compile Monthly reports for all regions based on WhatsApp group details
– Prepare additional report and presentation based on request
– Based on Shared excel file, collect the pictures for Completed (Done) works.

Monthly
– Compile the completed Monthly report for submission
– Compile Monthly Pest Control Documents for submission
– Track and Order Consumables based on Monthly Requirement
– Responsible for Monthly Consumables availability in all locations
– Monitor Manpower Shortages for all regions and inform promptly and get the replacement employee
– Monitor Overall Work Quality of work and request Training / Replacement employee whichever necessary in discussion with Project Manager
– Responsible for uploading Monthly Billing & Payroll Timesheet in Appian
– Solve conflicts when and wherever arises accordingly and escalate promptly

Email CV to : >